Executive Support

Executive Assistant

Fixed Labs is hiring an Executive Assistant for a highly organized remote support role. This person will help client leadership stay ahead of calendars, email, appointments, meetings, reports, travel, SOPs, and follow-up items across personal and business priorities.

What you will do

Manage calendars, appointments, meeting scheduling, reminders, and day-to-day executive coordination.
Organize email, draft responses, prioritize follow-ups, and make sure important tasks do not fall through the cracks.
Prepare reports, meeting notes, task lists, SOP updates, and recurring administrative documents.
Coordinate travel, reservations, vendor follow-up, personal errands, and executive support requests as needed.
Track open tasks across teams and follow up with the right people until work is closed out.
Protect executive time by creating clear systems for priorities, deadlines, documents, and communication.

What we are looking for

Experience as an executive assistant, personal assistant, operations assistant, chief-of-staff support, or senior administrative coordinator.
Excellent spoken and written English with calm, professional communication.
Strong calendar, inbox, documentation, and follow-up habits.
High discretion when handling sensitive business, personal, financial, or operational information.
Ability to anticipate needs, organize ambiguity, and keep multiple workstreams moving at once.
Comfort with Google Workspace, Microsoft Office, task trackers, spreadsheets, and common communication tools.

Job conditions

Remote (Latin America-based).
Compensation: salary paid in USD.
English level: advanced.
Full-time, Contractor.
Schedule: 8:00 AM to 5:00 PM, Monday through Friday.
Work hours require reliable overlap with U.S. business hours.

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