Where the hours go
The recurring workflows in scope, with volume, systems touched, approvals and the time they take today.
AI readiness assessment
An AI readiness assessment that ends in a priced plan
An AI readiness assessment tells you which of your workflows AI can take on, what it would cost to build and run, what has to be true first, and what to do in the next 90 days. Fixed Labs runs it for established businesses doing $5M+ in revenue, after a discovery call. For one team or business unit, it is a focused working session with your people and a written report within 48 business hours.
For established businesses doing $5M+ in revenue.
- When the report arrives
- 48 business hours
- After the working session, for one team or business unit.
- What you get
- A ranked, priced plan
- Which workflows to automate first, in what order, and what each costs to build and run.
- How it starts
- A discovery call
- We confirm the assessment is the right first step before anything is scheduled.
From a CPA firm engagement
Two weeks with the billing team, then 513 invoices in three weeks
For one accounting firm we spent two weeks with the invoicing team, wrote down its billing rules and exceptions, and put invoice preparation on a supervised AI workflow. Across the next three observed weeks it completed 513 invoices at about six minutes each, against the team’s estimate of 15 minutes by hand. Staff still approved every invoice before it went out.
Read how the billing workflow was scopedWhen an AI readiness assessment is the right first step
- Leadership, partners or a PE owner asked for an AI plan and nobody owns it yet.
- You have several candidate workflows and need to know which one pays back first.
- You bought AI tools and want to know why the hours have not moved.
- A system migration or acquisition is coming and you want AI designed into the new process.
What the assessment covers
Your workflows, scored with numbers, not a generic maturity score.
Which work AI can take on
Each workflow scored on value, effort and risk, including the ones that should stay with people.
Data and system readiness
Whether the inputs are clean enough, which systems have integrations, and what access each workflow would need.
Risk and approvals
Where a person must stay in the loop, what an error would cost, and what your IT lead should review.
Cost to build and run
A build price and a monthly run price for each recommended workflow, so leadership can decide with numbers.
The next 90 days
The first one to three workflows, the owner on your side for each, and the order to do them in.
AI readiness, in plain terms
What does “AI ready” mean for a business?
It means a specific workflow is ready, not the whole company. A workflow is ready when it repeats often enough to matter, its rules can be written down, its inputs arrive in a form software can read, someone on your team can own it, and the systems it touches can be reached.
Most established businesses have several workflows that pass today and many that do not yet. The assessment tells you which are which, and what it would take to move the rest.
An assessment or a readiness quiz?
Online AI readiness quizzes give a company-wide score. They are a fine conversation starter, but they cannot tell you what to build, what it costs or what it will return. A useful assessment looks at your actual workflows and ends in a plan you can approve or reject line by line.
What happens after the assessment?
You decide. Fixed Labs can build the first workflows, which usually reach production three to six weeks after approval, or you can hand the plan to your own team. Either way, the plan is yours.
How the assessment runs
From the first call to a plan on your desk:
Discovery call
30 minutes with a partner to confirm the assessment is the right first step and agree the scope.
Working session
A focused session with the people who do the work, walking through the workflows and systems in scope.
Within 48 business hours
The written report: ranked workflows, readiness gaps, costs to build and run, and the 90-day plan.
Your decision
Approve the first workflows for Fixed Labs to build, hand the plan to your own team, or wait.
The Fixed Labs Method
Discover, build, run, staff.
- 01
Discover
The assessment itself: your workflows mapped, scored and priced, with a baseline for each candidate.
- 02
Build
If you approve, the first workflows are built in your systems and tested on real cases with your team.
- 03
Run
Live workflows are monitored, fixed and reviewed with you every month against the baseline.
- 04
Staff
A longer roadmap gets a fractional AI team or technical staff to keep it moving.
An assessment, a free quiz or a consulting program?
They answer different questions.
| Fixed Labs assessment | Online readiness quiz | Large consulting program | |
|---|---|---|---|
| What you learn | Which of your workflows to automate first, with costs | A general maturity score | A company-wide AI strategy |
| Based on | Your workflows, systems and people | Your answers to a questionnaire | Interviews across the organization |
| Time to an answer | 48 business hours after the working session | Minutes | Usually weeks to months |
| What happens next | We can build the first workflows | Nothing specific | A separate implementation project |
A good fit
- Established businesses doing $5M+ in revenue with recurring back-office work
- Leaders who need an AI plan they can defend to partners, a board or investors
- Teams with several candidate workflows and no clear first one
- Private-equity operating partners screening portfolio companies
Not the right fit
- Companies looking for a generic maturity score or a certificate
- Startups still changing how the business runs
- Teams that already know the one workflow they want built (start with implementation)
AI Readiness Assessment questions
What is an AI readiness assessment?
An AI readiness assessment reviews how your business runs and tells you which workflows AI can take on, what has to be true first, what each would cost to build and run, and what to do in the next 90 days. Fixed Labs bases it on your actual workflows and systems, not a questionnaire.
How long does an AI readiness assessment take?
For one team or business unit, Fixed Labs runs a focused working session and delivers the written report within 48 business hours. Wider scopes, such as several departments or portfolio companies, are scoped on the discovery call.
How much does an AI readiness assessment cost?
It is a fixed fee, confirmed on the discovery call before anything is scheduled. The build that follows is quoted per workflow, so you see each price before you commit to it.
What do we need to prepare?
The people who do the work in scope, available for the working session, and a screen share of the systems involved. A rough view of volumes, such as invoices a month or requests a week, helps.
Is our data ready for AI?
Usually some of it is. The assessment checks each workflow’s inputs: whether they arrive as structured data, documents or emails, how clean they are and what access a workflow would need. Messy inputs do not rule a workflow out, but they change the cost and the order.
What happens after the assessment?
You decide. Fixed Labs can build the first workflows, which usually reach production three to six weeks after approval, or you can hand the plan to your own team. The plan is yours either way.
Find out which of your workflows are ready for AI.
Book a 30-minute discovery call. We will tell you whether an assessment is the right first step, or whether you already know enough to start building.
Book a discovery callPartner programs
- Microsoft AI Cloud Partner Program
- Google Cloud Partner Advantage